These days we are all busy. It’s the first thing we say when someone asks how we are, it’s what we say to ourselves when we forget to do something and it’s first on our list of excuses as to why it’s taken us two weeks to respond to a friend’s email. It’s almost as if we are somehow a less important person if we aren’t “super busy”. This “super busy” syndrome is something we all suffer from at some point and instead of struggling on, we’ve given you 10 organisation tips to assess yourself against to see if there aren’t a couple of things you could implement today to upgrade your organisation status from “super busy” to “I’ve got this”. Whilst we aren’t reinventing the wheel here nor providing anything ground breaking, we are hoping that these might act as a checklist to help you get back on track to being that “organisation guru” that we know you can be…
1. Reset your attitude and habits:
- Habits are just that, routine ways of doing things usually occurring subconsciously. This means these can be changed to whatever we want once we become conscious of them.
- Identify your negative traits and habits, such as I’m always late or I’m no good at talking in front of people and turn them around to something positive.
- Envisage the traits you would like to have and practise acting upon them, one at a time.
2. Understand the value of your own time:
- You are your most valuable asset so understand the value of your time by relating it to something that is important to you. This could be the amount of time you spend with your kids or you could put a $ value on it, whatever it is, this will be your value currency (try this online calculator if you’re interested).
- Once you’ve worked out what your value is, respect your time and your worth and live according to it.
3. Create your routine:
- Understand what is important to you in your life to keep you functioning at your best. This could be getting X number of hours of sleep each night, exercise, sunshine or dancing. Whatever it is, make sure it’s scheduled in.
- Develop your routine and add it to your calendar or write it on your wall or wherever you will refer to it most. Stick to it, live by it and if you need to, get someone else to help you remain accountable to it.
- Understand what your non-negotiables are and work around them, do not compromise.
1. Create a conducive and organised “working” space (this is a space where you will get things done)
- Remove distractions, physical or technological. Fact: without realising it, we check our phones every 6.5 minutes and each time it can take up to 25 minutes to refocus once we’ve been distracted.
- If you can’t remove the distractions, then remove yourself from the distractions.
2. De-clutter regularly:
- Whether it be your home, office, car or all of the above, having it clutter free and tidy automatically reduces stress and induces calm (even if you aren’t a hoarder!).
- Only keep what you need – donate or sell other items. This will make you feel good.
- Know what items are where, so you can quickly and easily access what you need and when you need it.
1. Make lists:
- Each day make a list of your key actions, prioritise them and start from the top – this should be your most challenging task. Get it out of the way first and set yourself up for wins for the remainder of your day.
- Re-visit your list to ensure you remain on track, don’t start the next task until you have ticked off the last one. Regardless of what we believe, multi-tasking is no-ones strong point!
- Reward yourself every time you tick something off. High-five yourself, go for a walk or use this time to check your phone. Whatever makes you feel good…do that.
- Now you know the value of your time, review your list and see what tasks are no longer worth it.
- Delegate – if it can be done by someone else in your household or team, then let them do it (even if you need to give a little guidance first, it’s still worth it).
- Delete – make sure it’s actually a valuable use of time otherwise get rid of it.
- Outsource – or in other words Alice + Albert it!
3. Plan ahead:
- We like to dwell on the past but once it’s gone, it’s gone. Focus on the today, tomorrow the week and even month/year ahead. Set yourself goals.
- Spend 15 minutes in the evening preparing for the next day. For example, plan your outfit, pack the car, prepare your lunch and get a good nights sleep. You’ll be surprised how calm and collected you’ll feel in the morning resulting a much more productive start to your day.
4. Make use of technology:
- We are human and we can’t remember everything, we might forget to take our physical diary but we rarely forget to take our phone, so make sure your life is organised digitally. Fact: we get around 11 hours of digital exposure a day, make some of this time useful.
- Use reminders, notes, calendars or download free apps to document and keep track of everything – just make sure you back your technology up!
5. Schedule time for you (this should probably be number 1)
- We forget to schedule times for ourselves to do the things we love, and then make up reasons for why we feel dissatisfied with our lives. Fact: did you know that we spend 8 full months of lives complaining?
- Taking time out for yourself will actually reset how you feel, generate positivity and ultimately lead to higher productivity and organisation rather than spending 16 hrs a day being “super busy”.
Image: Viva Luxury
Lou Dyson is the Founder and Director of Alice + Albert, a guilt-free personal and professional organisation service. Hailing from a career spanning project, HR and management roles, Lou launched Alice + Albert in July 2016, here to do the things you don’t have time for, wish you didn’t have to do or really just don’t want to do.